1. At the opening of each meeting of SAWIMA an opportunity shall be given to the members to put questions regarding the work of the executive committee, which questions will be answered forthwith, if possible, or, if not, at a later sitting by the chairperson or by such office-bearer or official as the chairperson may direct. No discussion thereon shall be permitted.
2. A member shall be competent to move at a meeting that any item appearing on the agenda for that meeting be advanced in the agenda or be considered later at the same meeting.
3. The chairperson shall call the attention of the meeting to continued irrelevant, tedious repetition, unbecoming language or any breach of order on the part of any member, and shall direct such member, if speaking, to desist from speaking in the manner to which exception is taken or, in the event of persistent disregard of the authority of the chair, to retire for the remainder of the sitting.
4. Whenever the chairperson addresses the meeting or intervenes during a debate, any member speaking shall temporarily desist from speaking.
5. Any member, whether or not he or she has spoken on a matter under discussion, may rise to a point of order or in explanation, but such explanation shall be confirmed to a material part of a speech or statement which may have been misunderstood. A member so rising shall be entitled to be heard forthwith.
6.1 All motions in terms of clause 7 and 8 and amendments thereto shall, unless
otherwise permitted by the chairperson, be committed to writing and signed by the mover and shall, before they are spoken to by other members, be read from the chair or by the registrar under the authority of the chair, and seconded. All formal amendments shall be framed so that they may be read as independent motions.
6.2 An amendment referred to in clause 6.1 shall be relevant to the motion it is intended to amend and shall not alter the original motion in such a way as to make it essentially new motion. Such an amendment shall be so framed as
(i) to add or insert certain words; or
(ii) to omit certain words; or
(iii) to omit certain words and add or insert others.
7. No motion or amendment shall be withdrawn after having been read by the chairperson or by his or her authority, except by leave of the majority present at a meeting.
8. The seconder of a motion or of an amendment may reserve his or her speech for any stage of the debate.
9. If an amendment is proposed, it may be followed by other amendments, and the last amendments shall be considered first.
10. Should every amendment be negative, the original motion shall then be put to the vote.
11. If an amendment is carried, it shall be regarded as a substantive motion and become the decision of the professional board.
12. When a motion is under debate, no further motion shall be received, except one of the following:
a) An amendment, namely “That the motion be amended as follows.....”
b) The postponement of consideration of the matter under discussion, namely “That the meeting proceed to the next item on the agenda...”
c) The closure of the debate, namely “That the matter be put to vote”.
d) The adjournment of a debate, namely “That debate on the motion be adjourned”.
e) The adjournment of the meeting, namely “That the meeting now adjourn”.
13. When an amendment is under debate, no further motion shall be received, except one of the following:
a) An amendment, namely “That the motion be amended as follows.....”
b) The closure of the debate, namely “That the matter be put to the vote”
c) The adjournment of a debate, namely “That the debate on the motion be adjourned”.
d) The adjournment of a meeting, namely “That a meeting now adjourn”
14. A motion for the adjournment of a debate (which may specify a date for further consideration of the matter) shall be made and seconded without debate and may be moved at any time, even during debate on an amendment. If the motion is carried, consideration of the matter shall be deferred, it is lost, the debate shall proceed.
15. A motion that a matter be put to the vote shall be made and seconded without debate and shall be voted on forthwith. If the motion is carried, the motion or amendment under debate shall at once be voted on by members.
16. If a motion for the adjournment of a debate is carried, the meeting shall pass to the next item on the agenda, and the debate shall be resumed at the next of ordinary meeting of the members. The mover of the adjournment shall, on the resumption of the debate, be entitled to speak first.
17. If a motion for the adjournment of a meeting is proposed and seconded, the chairperson shall, before putting the matter to the vote, be competent to take the opinion of the members as to whether the members shall, before rising, proceed to the transaction of unopposed business.
18. Except as provided hereunder, when a matter is put to the vote, the chairperson, having first ascertained the number of members present, shall ask for a show of hands for or against the motion or amendment and shall then declare that the vote appears to him or her to be in the affirmative or the negative, as the case may be. Any member may require that the numbers or the names, or both the numbers and the names, of the members voting for or against the motion or amendment shall be entered in the minute: Provided that a member shall be competent to ask for a vote by ballot, and such request shall be granted if the majority of the members present support it.
19. A motion to rescind a resolution passed at a previous meeting shall be considered only if notice thereof was given in advance. Such motion shall be passed if a majority of the votes recorded are in favour of it.
20. The registrar shall embody in the minutes any rulings of the chairperson as to the interpretation of these regulations, if so requested by a member at the time of the ruling.
21. If any ruling of the chairperson is called in question, he or she shall vacate the chair while the matter is under discussion.
22. If any member dissents from the opinion of the majority and wishes to have his or her dissenting vote recorded, he or she shall declare his or her position forthwith whereupon his or her dissenting vote shall be entered in the minutes.
23. Any provision relating to the order of business and debate contained in these regulations may be suspended if a motion to that effect is carried by a majority of votes.
Download 
